Project Coordinator

ABOUT VERTEXD

Transformation starts with understanding.

vertexD is a boutique management consulting firm specializing in human-centered transformation. We help organizations understand how work actually flows—across people, processes, and systems—before deciding what to automate, redesign, or protect.

vertexD is founder-led. You’ll work directly with our founder, who brings 20+ years of transformation experience from Deloitte Consulting, Fidelity Investments, and Citizens Bank—and throughout every engagement, not handed off to a project team. That continuity is what makes the work better.

We work with Fortune 500 clients in the US and Europe—across pharmaceuticals, healthcare, financial services, and complex operations.

THE OPPORTUNITY

We’re looking for a highly organized Project Coordinator to be the operational backbone of our client delivery team. You’ll ensure that engagements run smoothly—meetings happen, information flows, nothing falls through the cracks—so that the senior team can stay focused on client work.

You’ll work directly with our founder and process analysts to coordinate stakeholder interviews, prepare materials, track action items, and keep engagements moving across multiple time zones. Starting as a contract role (15–20 hours/week), with potential for extension and full-time based on fit and engagement pipeline.

WHAT YOU’LL DO

• Schedule and coordinate stakeholder interviews across multiple time zones (US, EU, India)—send invites, agendas, reminders, and chase non-responders until confirmed

• Prepare meeting materials and ensure the team is fully briefed before every call

• Take notes during meetings and distribute clear, actionable summaries within 24 hours

• Track action items, decisions, and follow-ups across active engagements—nothing slips

• Maintain project trackers, shared folders, and version control so the team always knows where things stand

• Draft weekly status updates for client review

• Support business development activities—scheduling, follow-up tracking, and preparation materials for prospect meetings

WHAT WE’RE LOOKING FOR

• 2–5 years of experience in project coordination, executive assistance, or operations support in a fast-paced professional environment

• Prior experience working with US or EU clients or stakeholders

• Exceptional organizational skills and attention to detail—you notice what others miss and fix it before anyone asks

• Strong written and verbal communication in English—clear, concise, professional

• Proficiency with productivity tools: Google Workspace or Microsoft 365, Zoom/Teams, Slack

• Comfort managing multiple calendars and coordinating across 3+ time zones simultaneously

• Proactive, responsive, and reliable—you don’t wait to be asked

• Flexibility for meetings across US (EST) and EU (CET) time zones

• Bachelor’s degree required, preferably in Business, Operations, or a related field

Nice to Have

• Experience supporting consulting engagements or professional services delivery teams

• Familiarity with project management tools (Asana, Monday, Smartsheet)

• Experience in pharma, life sciences, healthcare, or regulated industries

WHAT WE OFFER

• Competitive compensation, commensurate with experience

• Flexible, fully remote work arrangement

• Exposure to Fortune 500 clients and global consulting work across pharma and life sciences

• Opportunity to work closely with an experienced transformation leader on every engagement

• Potential path to full-time based on fit

DETAILS

Location

Remote –   Global

Type

Contract   (15–20 hours/week), potential for full-time

Start Date

March/April   2026

Compensation

Competitive,   commensurate with experience

HOW TO APPLY

Attach your resume and a brief note on why this role interests you.

Bonus: Include a sample that shows how you organize information—a project tracker, a meeting summary, a status update, or anything that demonstrates how you keep complex work clear and moving.

vertexD is an equal opportunity employer.